Members should review this page to understand the team's fees and billing policies. As a 501c3, we strive to keep our fees low to cover our cost and to implement policies that are both fair to our members and ensure we maintain good business practices.
For help with a billing or membership question, use our new online form!
TEAM FEES
ANNUAL REGISTRATION FEE: $85 which includes one (1) silicone team cap, one (1) team t-shirt, one (1) team bag tag, annual banquet fee and an administration fee
USA SWIMMING MEMBERSHIP: $89 (All Members are required to hold a valid USA Swimming Membership.) All USA Swimming memberships will be automatically processed by our team and billed to your team account on September 1.For those joining later in the season, this fee will be paid during your inital registration and we will process your USA Swimming membership will be processed within 30 days.
MONTHLY DUES: Dues are paid in advance on the 1st of the month via a monthly auto-pay. Dues are calculated for the entire year (August - July) for all practices and meets. Families are given two payment options: Full Payment (October 1st) or in monthly payments (September-May). Members that pay in full by October 1st will recieve a 5% discount. Members that register by August 30th and are active for the entire Sept-May school year will not be charged dues during the summer months. Late Registrations (After Aug 30th) will be billed monthly for the year and their first bill will include dues for their first and next month.
2024-2025 Member Dues
- Cat 1: $99/month or $846/year prepaid
- Cat 2: $115/month or $983/year prepaid
- Cat 3: $134/month or $1,145/year prepaid
- Cat 4: $160/month or $1,368/year prepaid
- Cat 5: $180/month or $1,539/year prepaid
- Seniors $225/month or $1,923/year prepaid
- HS Conditioning: $99/month or $846/year prepaid
MEET FEES: Swimmers are responsible for meet fees for all meets they attend and should read the meet invitation for details. Meet fees are applied to each member account immediately after the commitment deadline and billed on the 1st of the month via AutoPay. Meet fees typically consist of an entry surcharge ($3-$6 usually, though championship level events may be higher) and a per event fee (sometimes called a "splash fee," and can range from $4-$20 per event.) These fees are billed to swimmer accounts immediately after the entry deadline. Away meets (at locations other than the Columbus Aquatic Club) will include a $25 Coaching Fee to assist in covering the cost of coach travel. State level meets and higher will include a $35 Coaching Fee.
TRAVEL MEET: Occasionally, the team will offer the opportunity to travel as a club to a meet. Swimmers 11 years and older are eligible to travel on the team bus and stay in the hotel, chaperoned by the team coaches. The annual travel meet, traditionally planned over the holiday weekend in January, is a season highlight for the athletes and a great opportunity for team bonding. Costs for this trip are based on the number of attendees, but are typically between $350-$450 per athlete, which includes transportation, hotels, and meals. Details for the travel meet are distributed to families several months in advance to allow for planning and budgeting. This year families will be given an opportunity to make an initial deposit on this meet during registration and make payments towards it through the fall.
BILLING POLICIES
FAMILY DISCOUNTS: We believe that swimming is a great family sport! Families with multiple swimmers will receive a 20% discount on monthly dues for the second swimmer, a 50% discount on the third swimmer, and the 4th swimmer is free. The highest billing group is always the first swimmer followed by the next in line when determining billing. Masters Swimmers are eligible for this discount. This only applies to your monthly billing, NOT the initial registration fee.
BILLING AND PAYMENTS: All invoicing and billing is handled through the Team's website via an AutoPay on the 1st of the month. All members are required to have at least one payment method saved to their account for the monthly AutoPay. New for 2024: Credit cards are subject to a 3% transaction fee. ACH methods have no transaction fee. Families may process an OnDemand payment as needed throughout the month through their Account Payment function. Families are encouraged to review their billing activity each month by logging into their team account to see their invoice. Additional info on each charge is available on the billing summary screen by clicking on each line item.
LATE PAYMENTS: A Late Payment Fee of $30 will be applied to accounts that have not been paid in full before the 15th of each month. Members are expected to pay attention to system generated emails notifying them of expired cards and failed payments.
BILLING/MEMBERSHIP CHANGES: Changes or updates to your membership or billing should be submitted via our online form before the 20th of each month for implementation by the 1st. Requests received after the 20th will go into effect the following month. Swimmers that are moved to a new practice group will have their billing group adjusted before the next billing date.
MEMBERHSIP PAUSE/CANCELLATION: If you decide to discontinue swimming or need to pause your membership during the year, a $75 early cancellation fee will be charged and you will lose the benefit of the full year membership discounts or/and family discounts. Cancellation requests must be submitted via our online form before the 20th of each month for implementation by the 1st. Requests received after the 20th will go into effect on the 20th of the following month and dues will be charged on the 1st as scheduled.
Your swimmer may return to the team any time during the current year (Aug-July) by emailing admin@swimhurricanes.com. Swimmers may be asked to complete an evaluation for practice group placement when returning to ensure their conditioning and skills are appropriate to the practice group. Swimmers who return to the team will be invoiced for the current month's dues. Participation in any meet, practice, or team event constitutes team participation for dues purposes.
REFUNDS: Memberships, Dues and Meet Fees are non-refundable and are not prorated. Our annual schedule includes breaks for various holidays and training breaks. We do not adjust dues based on these breaks or on routine cancellations due to occasional pool maintenance, weather cancellations or facility closures. Dues are not prorated or refunded due to lack of attendance or failure to provide timely notice. Meet fees are non-refundable after the commitment deadline. Exceptions to the stated billing policies will be reviewed by the Board of Directors when extraordinary circumstances are present.
BILLING INQUIRES: Members are encouraged to review their online team account first. To get help with a billing or membership question, please use this online form for assistance. Issues that aren't able to be addressed using that form may be emailed to admin@swimhurricanes.com.
FINANCIAL HARDSHIP: We are committed to the success of our dedicated swimmers and want to see them continue to do what they love. Families facing financial hardships should contact the Head Coach, Treasurer, Business Manager, or President to discuss solutions.
For help with a billing or membership question, use our new online form!
